Setting up a Representative office of your company in Belarus

To establish a Representative office in Belarus your company will be required to provide the following documents and information:

1. The original of the notarized and legalized (or with apostil) power of attorney to the name of the Director of the Representative office in Belarus (the sample is provided by us) -two copies;

2. The original of the notarized and legalized (or with apostil) power of attorney to the name of the person, authorized to execute actions, connected with opening of the Representative office in Belarus — a lawyer of our company (the sample is provided by us) — one copy;

3. Notarized and legalized copies of constituent documents and certificate of registration of your company — one copy;

4. The original of the of the legalized (or with apostil) document, confirming the state registration of your company in the authorized body of the country of the applicant (excerpt from the Trade Register, a registration certificate of the company, etc.) — one copy;

5. The phone number of your company (with indication of the code);

6. Information about the main kind of activity of your company;

7. The expected term of activity of the Representative office of your company in the Republic of Belarus;

8. The expected kinds of activity of the Representative office which is being established;

9. The Representative office Director’s passport copy — one copy;

10. The Representative office Director’s phone number (with indication of the code);

11. The Representative office Director’s photographs (colored, any size) — two copies.

Further it will be necessary to find an office (our company can help with this) for accommodation of the Representative office which is being established and to obtain from the Lessor the Letter of Guarantee (the document confirming location of the Representative office of foreign company at a certain address in Belarus).

All works related to support of the state registration of the Representative office of your company which is being established (consultations, preparation of documents, representation in state bodies) will be carried out by the lawyers of «Legal group «VERDICT BY» LLC.

The period of the state registration of the Representative office of foreign company on «turn-key basis» today in Belarus makes approximately 1 month from the moment of providing all necessary documents and information to us.

Your company should also pay the state due. The size of the state due depends on the expected term of activity of the Representative office.

The charges connected with the state registration of the Representative office of foreign company, e.g. the state due, other charges (without taking into account the charges for the legal address), will additionally make about 1450 USD for one year period of the Representative office activity.

Our services will include the following:

1. We request the documents and the information for registration of the Representative office of foreign company (the power of attorney, copies of passports, an extract from the Trade Register, etc.), if required we provide samples of powers of attorney, other necessary documents, we provide consultations related to the state registration of the Representative office of foreign company in the Republic of Belarus;

2. We arrange translation of documents and notarization of the translator’s signature on the documents, copies of documents;

3. We prepare all documents of the Representative office of foreign company required for representation to the Ministry of Foreign Affairs of the Republic of Belarus, other state bodies of the Republic of Belarus for the state registration and recording the Representative office in tax authorities, Social Security Fund authorities, etc. (applications, regulations about Representative office, etc.);

4. We render assistance at the Ministry of Foreign Affairs of the Republic of Belarus, other state bodies during submission and reception of documents, and if the power of attorney is available, we carry out representation and reception of documents;

5. We obtain authorization of the Ministry of Foreign Affairs of the Republic of Belarus and others authorities for making a seal of the Representative office of foreign company, order and obtain it (according to the sketch chosen by you); as we have been cooperating with an engraving workshop for a long time, all our clients get a discount and the seal is made in high-priority manner;

6. We draw up the documents related to the service ID cards of the Representative office Director, carry out representation these documents to the Ministry of Foreign Affairs of the Republic of Belarus and reception of the service ID cards of the Representative office Director. We also draw up the documents related to employment of the Chief Accountant of the Representative office (orders, contracts, applications, letters to the state bodies, etc.);

7. We provide the required data about the Representative office Director and the Chief Accountant to the state bodies;

8. We assist in opening the accounts of the Representative office in one of banks of the Republic of Belarus, we notify the tax authorities about opening the accounts of the Representative office;

9. We assist in hiring of up to 5 employees (prepare all the required contracts, local documents etc.);

10. We give legal advices on general issues of doing business in Belarus (up to 2 hours).

As for all questions related to the registration of the Representative office of foreign company, you can contact our Lawyer Ms. Larissa Kozhich by the phones: +375 29 191 5797 (mobile), +375 17 204 8869 (office) or by e-mail kozhich@verdict.by.